If you enjoy being a true “supporter” who thrives in a busy environment where your work makes a difference, then a place in our team could be what you’re looking for.

The People and Systems Coordinator is a full-time role, working as part of our national support team, providing support to our IT and HR departments with a wide range of admin tasks. You’ll be an important part of the employee journey — from onboarding and offboarding to system access, asset management, HRIS and L&D support, as well as being involved in our wellbeing and QMS activities. You’ll work closely with our IT, People, and QMS teams to keep our systems running well, our processes consistent, and our day‑to‑day operations smooth.

If you’re growing your admin career and looking for a role with more variety and responsibility, or something more niche, this is a great next step. We’ve got a strong track record of developing our people, and this role comes with lots of opportunities to learn. If you’re organized, proactive, and good at thinking on your feet, we’d love to talk.

You Matter @ TBIG

You really do! Our You Matter employee promise makes TBIG a supportive place to work and we provide lots of personal and professional growth opportunities both in and out of the office. You need to have some fun at work, and we encourage that.

And while you’re supporting the team, we’ll help with some of the smaller things – like a well-stocked kitchen, some great social times with your colleagues, and company health and well-being initiatives such as our Spring Challenge.

The Role

In this role you’ll enjoy a mix of IT support and people‑related administration, moving between the two with ease.
Here are just some of the things you’ll be responsible for:

• Help with onboarding and offboarding, including system access, equipment, and HR paperwork.

• Manage IT requests, support tickets, and mailboxes so people get timely help.

• Keep track of IT equipment, purchases, and related invoices.

• Provide admin support for IT and HR projects, including scheduling and documentation.

• Maintain HR records, HRIS updates and leave workflows.

• Coordinate training, inductions, compliance activities, and wellbeing initiatives.

• Support Health & Safety and QMS administrative tasks, including audits and maintaining registers.

• Prepare and share internal updates like newsletters and survey administration.

...and, you’ll be happy to help out with any other tasks that keep our team functioning at full speed.

Here’s what we need from you:

• Great communicator with a “can do” attitude.

• Initiative and the drive to learn and develop.

• A positive and welcoming attitude, you love being an integral part of a team.

• The ability to juggle multiple tasks to tight deadlines.

• Tech savvy - you know how to navigate different software, and you’ll have excellent skills using Microsoft office.

• Proactive – asks where value can be added.

• Ability to self-manage and be adaptable.

• Strong written English skills, your grammar and punctuation are on point, and you can proof-read

• Previous experience in an administration role, with exposure to document formatting and minute taking would be an advantage.

You will have googled us by now:

And here’s what you will have found … The Building Intelligence Group (most people call us TBIG) is 100% New Zealand owned by over a quarter of our people. Our vision is to be the best and most trusted project specialists in Aotearoa. We’re right across Aotearoa, 14 locations put us in more places than any other PM company, giving you room to grow as your life changes.

Our people deliver great projects – it’s what we’ve done for over 35 years.

If you’ve read this far and you’re excited, take the next steps…
Apply online using the link or visit the Join Us page on our website https://joinus.tbig.co.nz to connect with any questions.

We’re not advertising this role with agencies, applications must be made directly through our website. We look forward to hearing from you!